Motion Training LTD (“We”) are committed to protecting and respecting your privacy. We will comply with all applicable requirements of the General Data Protection Legislation. This policy is in addition to, and does not relieve, remove or replace, our obligations under the Data Protection Legislation.
Any reference to Data Protection Legislation in this policy means (i) unless and until the GDPR is no longer directly applicable in the UK, the General Data Protection Regulation ((EU) 2016/679) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998.
Data Controller, Data Processor and Personal Data have the meanings as defined in the Data Protection Legislation. For the Data Protection Legislation, the data controller is Harrison Bell whose registered office address is Unit B, 5 Ewell Road, Surbiton, KT6 6AB
How we collect information from you.
You may give us information about you by filling in forms on our website or in person or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to any of our services, subscribing to newsletters or other updates, search for a product or service, place an order with us, make an enquiry, participate in social media functions on our site, enter a competition, promotion or survey and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and employer.
About each of your visits to our site we may automatically collect the following information:
technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. In this case we will have informed you when we collected that data that it may be shared internally and combined with data collected on this site. We may receive information about you when we send you an electronic communication, such as clicks on links. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.
Uses made of the information
We use information held about you in the following ways:
to carry out our obligations arising from any contracts entered between you and us and to provide you with the information, products and services that you request from us; to provide you with information about other goods and services we offer that are like those that you have already purchased or enquired about; to provide you, or permit our future companies to provide you, with information about goods or services we feel may interest you. If you are a new customer, and where we permit our group companies to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to our group companies for marketing purposes, please tick the relevant box situated on the form on which we collect your data (the enquiry form, order form or registration form);
to notify you about changes to our service and; to ensure that content from our site is presented in the most effective manner for you and for your computer.
Information we collect about you.
We will use this information: to administer our site and for internal service operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
We will from time to time collect special information, this is defined in GDPR as health data which includes all data pertaining to the health status of a data subject which reveal information relating to the past, current or future physical or mental health status of the data subject. To allow you to participate in interactive features of our service, when you choose to do so;
as part of our efforts to keep our site safe and secure;
to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them. To improve our site to ensure that content is presented in the most effective manner for you and for your computer;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
Disclosure of your information We may share your information with selected third parties including:
Business partners, suppliers and sub-contractors for the performance of any contract we enter with them or you.
These currently include InfusionSoft (our email management software), Wodify (our membership crm system), Stripe UK (our payment collection software) and Facebook.
Credit reference agencies for assessing your credit score where this is a condition of us entering into a contract with you.
The Health and Safety executive in case of an accident that needs reporting.
If we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If Motion Training or any group company or substantially all their assets are acquired by a third party, in which case personal data held by it about its customers may be one of the transferred assets.
Where we store your personal data
The data that we collect from you will not be transferred to, or stored at, any destination outside the European Economic Area (“EEA”).
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will ensure that we obtain all necessary appropriate consents to enable lawful processing and transfer of your Personal Data.
You have the right to ask us not to process your personal data for marketing purposes.
We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com
We will ensure that we have in place appropriate technical and organisational measures, reviewed and approved by us regularly, to protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures (those measures may include, where appropriate, pseudonymising and encrypting Personal Data, ensuring confidentiality, integrity, availability and resilience of our systems and services, ensuring that availability of and access to Personal Data can be restored in a timely manner after an incident, and regularly assessing and evaluating the effectiveness of the technical and organisational measures adopted by us);
We will ensure that all personnel who have access to and/or process Personal Data are obliged to keep the Personal Data confidential.
We will not transfer any Personal Data outside of the European Economic Area unless the following conditions are fulfilled:
(i) we and the Provider have provided appropriate safeguards in relation to the transfer;
(ii) you have enforceable rights and effective legal remedies;
(iii) the Provider complies with its obligations under the Data Protection Legislation by providing an adequate level of protection to any Personal Data that is transferred; and
(iiii) the Provider complies with reasonable instructions notified to it in advance by us with respect to the processing of the Personal Data; We will ensure we comply with our obligations under the Data Protection Legislation with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;
We will notify you without undue delay on becoming aware of a Personal Data breach;
At your written direction, we will delete or return Personal Data and copies thereof to you unless required by Applicable Law to store the Personal Data.
We will maintain complete and accurate records and information to demonstrate our compliance with this policy.
Access to information
The act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. To access this data please email firstname.lastname@example.org allowing a maximum of 60 days for a response.